Email signatures are a great way to personalize your communications and provide your contact information to recipients. Here’s a quick guide on how to edit your email signature in both Outlook and Gmail.

1. Editing Your Email Signature in Outlook

Step 1: Open Outlook

Step 2: Go to Signature Settings

  • Click on the File tab in the top-left corner.
  • Select Options from the sidebar.
  • In the Outlook Options window, select Mail from the list on the left.
  • Click on the Signatures… button located in the “Create or modify signatures for messages” section.

Step 3: Edit or Create a New Signature

  • If you already have a signature, select it from the list under “Select signature to edit” and make your changes in the Edit signature box.
  • To create a new signature, click New, give your signature a name, and then enter your desired text in the Edit signature box.

Step 4: Format Your Signature

  • Use the formatting tools (font style, size, color, etc.) to customize your signature.
  • You can also add images, logos, or links by clicking the corresponding icons in the toolbar.

Step 5: Set Signature Defaults

  • Under Choose default signature, select your signature for New messages and Replies/forwards if you want it to appear automatically.

Step 6: Save and Close

  • Click OK to save your changes and close the Signature window.
  • Finally, click OK again to close the Outlook Options window.

Your new or updated signature will now appear in your emails.

2. Editing Your Email Signature in Gmail

Step 1: Open Gmail

Step 2: Go to Settings

  • Click on the gear icon in the top-right corner of the Gmail interface.
  • Select See all settings from the dropdown menu.

Step 3: Find the Signature Section

  • Scroll down to the Signature section under the “General” tab.

Step 4: Edit or Create a Signature

  • If you have an existing signature, click on it to edit.
  • To create a new one, click Create new and enter your desired text in the box that appears.

Step 5: Format Your Signature

  • Use the formatting toolbar to customize your text, including font, size, color, and alignment.
  • You can also insert images, links, or a logo by using the corresponding icons.

Step 6: Set Signature Defaults

  • Below the signature box, you’ll see options to set your signature for New emails and On reply/forward. Choose your desired settings from the dropdown menus.

Step 7: Save Changes

  • Scroll to the bottom of the page and click Save Changes.

Your updated signature will now be automatically added to your outgoing emails.

With these simple steps, you can easily update or create a new email signature in Outlook and Gmail, helping to ensure all your emails are consistent and professional.

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